Current
Tips for Choosing a Grants Management System: Part 2

Throughout the process of selecting and implementing a grants management system (GMS), an arts organization must consider many factors in order to ensure positive results. These factors fall into four main categories: vendor interviews, data migration, integration, and training. All of equal importance, these categories must be weighed to find the optimum balance of system features and vendor characteristics.

Today we focus on the last two categories—integration and training. To read the first part of this two-part series, click here.

Tips for Choosing a Grants Management System: Part 1

Throughout the process of selecting and implementing a grants management system (GMS), an arts organization must consider many factors in order to ensure positive results. These factors fall into four main categories: vendor interviews, data migration, integration, and training. All of equal importance, these categories must be weighed to find the optimum balance of system features and vendor characteristics.

Today we focus on the first two categories—vendor interviews and data migration.

The Importance of Change Management

When implementing new technology, such as a new CRM system, many organizations have learned the basics of how to select a product or vendor. But what about after the technology is selected? It can be overwhelming to consider the unpredictable changes that will occur among the flow or your organization’s work and even among its culture. However, by taking steps to manage the change, new technology can be integrated into an organization much more smoothly.

National Satisfaction with GMS Software

Today, an administrator has the ability to manage the entire granting lifecycle through a grants management system (GMS), including applicant relations, panelist reviews, and fund distributions. Online storage available through cloud computing and software with fewer hardware requirements have increased GMS product capabilities. And the ability for a GMS to interact with other systems, such as payment portals and accounting systems, has further made management of the grant lifecycle within a GMS easier. For many of today’s grant-making organizations, GMS software is an essential tool in day-to-day activities.

Innovation in Hindsight

One of the too-many-hats I wear is that of historian. We can learn so much about the future if we look back (short-term or long-term) and reflect. Trite but true, we are our history. So listening to MIT's Media Lab founder Nicholas Negroponte's Ted Talk was a unique happy moment, as he eloquently reveals how predicting the future comes out of an extension of knowledge of the past.

 

AMT Lab’s content ranges from case studies to radio shows, reviews to research-based publications. It's a research outlet for those working and learning in the arts management and technology sector.


Current features research updates from AMT Lab contributors, case studies of arts organizations employing innovative technological approaches, and news summaries of developments affecting the field.

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Reviews profiles apps, software, and other products relevant to the arts industry.